Did You Think of This? Mini Event Checklist
A quick final set of eyes for the details that are surprisingly easy to forget.
Before you call the plan finished, mentally walk through the event as a guest - from parking and arrival all the way through leaving.
Guest experience checks
- Is arrival obvious?
- Who greets or directs guests?
- Where do coats, bags or umbrellas go?
- Is there comfortable seating for older guests?
- Can people hear comfortably?
- Are restrooms easy to find and supplied?
- Are accessibility, parking and walking distance considered?
- What is the weather and temperature plan?
- Is signage needed?
People & ownership
- Who arrives early?
- Who handles setup?
- Who receives food deliveries or pickup?
- Who answers vendor questions?
- Who watches gifts/cards?
- Who cues important moments?
- Who takes candid/detail photos?
- Who owns cleanup, leftovers and personal items?
Things that need a place
- Gifts and cards
- Coats
- Extra supplies
- Food waiting for service
- Empty boxes
- Trash/recycling
- Leftovers
- Décor containers
- Personal belongings
- Flowers
Did You Think of This?
Mentally walk the event as a guest from the moment they park until the moment they leave. What do they need to know, see, hear, carry or find?
